Board Meeting Structure – The Backbone That Enables Your Board to Make Productive Decisions

Your board’s structure is the foundation that allows it to take effective decisions. The meeting of the board usually begins with a call-to-order, in which the chairperson welcomes all attendees, introduces new members and announces the purpose and vision of the company. The next step in the board meeting is to go over and approve previous meeting minutes. This gives the board a clear picture of where the organization is.

Once the board has discussed the previous performance, it’s now time to think about the future, with strategies that will increase awareness of the nonprofit, increase donor and member numbers as well as create fundraising opportunities and translate ideas into actionable steps for each department. In this portion of the board’s meeting, senior management should discuss their ideas for growth and seek feedback from the executive team. The board should then come to an agreement on a plan that can be implemented within the time frame specified.

It is also a good time to address any obstacles, like budgetary concerns or time constraints, that might hinder the implementation of your plan. The board should work in tandem to find solutions that will allow the company to overcome these hurdles and move forward.

The meeting’s first hour is typically reserved for any announcements, congratulatory messages, or condolences that attendees may have. Also, it includes important items to add to the next session’s agenda. The chairperson of the board will declare the meeting to be over so that the secretary may record it in the minutes.

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